Today, I’m sharing three tips to manage your time to get stuff done and increase your productivity. Whether it’s a work-life balance or accomplishing more on your to-do list, try some of these daily tips!
One really random fact about me is that I’m obsessed with time management. As weird as it is, I could read self-help books ALL day on ways to better manage one’s time. (… although that wouldn’t really be a good use of my time! lol)
I don’t know why but hearing how people make to do lists, bullet journals, batching tasks — I’m obsessed!
I really can’t think of a profession that time management isn’t important. But I first became obsessed with time management when I became a teacher seven years ago. I had to learn how to not only balance the time in the classroom, but also how to manage my blog life with teaching life… with personal life.
Then, as my blogging business has evolved, I’ve had to really juggle several things at once like the BRFC, blogging, planning events, social media clients, my own social media, my workout routine, my relationships, my personal life — oh and actually being a full-time teacher.
So since I think I’ve learned a few things, I wanted to share some major tips that help me get more done each day. Hopefully, you can use these in your own careers or for your own side hustles.
For example, I’m a morning person. My MOST productive time of the day is 4AM – 8AM. Then sadly, it’s all downhill from there lol. If you want me to work at 9PM, it’s just not happening. But some folks can work all through the night.
So my first unofficial bonus tip, is to know YOURSELF and your own work habits.
Schedule & Plan
This is no time to be spontaneous, you guys lol. I start my month by planning the month (and even further into the quarter). Then, each Sunday I take a bit of time to plan out my entire week day by day then hour by hour.
As cliche at it is, if you fail to plan, then you plan to fail.
I schedule everything out on Google calendar that way I can access it from my laptop, phone, iPad, and any computer or anywhere I may be.
If you have to attend lots of meetings throughout the week, try scheduling as many of those on the same day as you can. That way you’re not constantly running around and losing productive time to yourself.
As you work on bigger projects, have a complete to-do list to complete that project. What’s to get done in order to make progress? Schedule each of those tasks out — don’t just say “write a book” — list ALL the steps you could possibly think of (no matter how small) and figure out when you can do each one.
When you have a lot going on, you can’t be thinking about everything at once. For me, I can’t focus on BR Fashion Council tasks the same time I’m thinking about blogging. And I can’t be thinking about blog posts when I’m working on clients’ social media content.
The easiest thing for me to do, is dedicate certain days to certain tasks.
For example, I only work on BRFC tasks on Wednesday mornings.
Or I only do website maintenance (unless it’s an emergency) on Fridays.
I only work on bigger projects on Tuesdays and Thursdays.
Having this set schedule helps me to focus on one thing at a time and not let other tasks take over my brain.
So this can even apply to cleaning your house. For example, on Mondays mop the floors. On Tuesdays, clean the bathrooms. etc.
Honestly, thinking about ALL the things that need to be done at once is extremely overwhelming… which for me is paralyzing.
It never fails that the days I have the MOST things to do, I actually accomplish the least amount. So to prevent this from happening, I create a weekly schedule to dedicate certain times to certain activities/tasks.
(Also, if I’m working on one thing and a completely different project/idea pops in my head, I keep a little notebook that I just quickly jot down that idea, that way I can come back to it later and it’s not in the back of my mind distracting me.)
Prioritize & Batch
As mentioned above I live by my Google calendar. I start my day by blocking off time to get my “Must Do’s” done. These are color coded in red in my calendar to really catch my attention.
I keep it to three must-do tasks per day. And I do those first.
This way, even if I get NOTHING else done on my to-do list, if these three things get accomplished, I consider it a win.
Then, I list my “should do’s on my schedule” — these are tasks that if I have some extra time or need a brain break from what I’m actually working on, I’ll do these.
If these don’t get accomplished during the week, I’ll take care of them on the weekend. Saturday & Sunday tend to be my “MISC” days or a catch all day when I can take care of the smaller tasks.
Batching is pretty similar to categorizing. I’ll allow myself to work anywhere from 30-90 minutes to get one of my “Must-Dos” accomplished. Ideally, if I stick to this schedule, I can knock off the top three most important must-dos of my day before lunch.
Then, the afternoon is open or time for my “should do’s” — or taking naps or watching Netflix…
What About You?
How do you tackle your to-do lists? I’d love to hear your tips for time management!